Exhibitors

VIEW THE TRADE SHOW FLOOR PLAN

Booths for this year's trade show SOLD OUT in just under two hours!

If you missed out on purchasing a booth, you can join the wait list. While additional booths are not expected to open, companies on the wait list will receive priority access to any booths that may become available and additional opportunities.

 2026 EXHIBITORS 

Exhibitors participating in the Inspire 2026 trade show can view important documents and resources on this page or through the Exhibitor Portal. Please carefully review the full Exhibitor Terms and Conditions.

What's included in your booth?

  • 6ft skirted table with 2 chairs
  • Waste bin
  • Wi-Fi
  • Each 10’ x 10’ exhibit space will receive two complimentary booth representative registrations. Additional booth representatives registered on-site will be charged $400. 



EXHIBITOR KIT

Freeman is our full-service contractor and can provide all aspects of service for exhibitors. Please note the items above for what is included with your booth. This year's exhibit hall is carpeted.

EXHIBITOR KIT       


MATERIAL HANDLING RATES
Material Handling starts when Freeman accepts freight from your delivering freight carrier. Material Handling (sometimes called “drayage”) refers to the handling of your freight from receipt at the advanced warehouse or event site dock to its delivery to your booth. These rates are information only. Material handling charges will be assessed when shipment is received. Check out the Freeman Online website for a Material Handling Estimate calculator.  

MATERIAL HANDLING RATES


PROHIBITED ITEMS
The following items are strictly prohibited on the trade show floor.  

  • No Outside Food and Beverage (Order Food & Beverage from the hotel here)
  • For any coffee service (or similar) - this is meant to showcase what a brand can provide, not to serve an entire group. Prior approval is required for any brand conflicts.
  • No Alcohol (to be served or consumed)
    • Bottles for prize giveaways are allowed
  • No Live Animals
  • No Pop-Up Tents 
    • Pool umbrellas are allowed. Please have fabric/material specs available, if possible.
  • No Fogger Equipment/Flashing Lights
  • Vehicles are allowed, but require prior authorization and permitting with specifications shared at least 45-30 days before the show.
    Please note: Hybrid Vehicles are acceptable, Electric Vehicles are strictly prohibited.

ADDITIONAL RESOURCES

SAFETY CHECKLIST    RULES & REGULATIONS     FIRE DEPARTMENT REGULATIONS



SUPPLIER HOSTED MEETINGS & EVENTS

Looking to plan your own event or meeting during the conference at Disney's Coronado Springs? Please complete the Meeting/Event Request Form for FAA approval, and to get connected with the venue to start planning. Any off-property events do not require approval, however please plan accordingly based on this year’s approved event times below.

APPROVED CLIENT EVENT TIMES

  • Tuesday 10/13: Any time
  • Wednesday 10/14: 11 a.m. - 6 p.m.
  • Thursday 10/15: 6 p.m. - 11:59 p.m.
  • Friday 10/16: 10 p.m. - 11:59 p.m.

MEETING & EVENT REQUEST FORM



FAA CODE OF CONDUCT

By participating in the event, you agree to the terms outlined in the FAA Code of Conduct which applies to all FAA hosted events. Please review the Code of Conduct here.