Exhibitors

Booths for 2026 Inspire are SOLD OUT.

TRADE SHOW FLOOR PLAN

If you missed out on purchasing a booth, you can join the wait list by clicking here.

While additional booths are not expected to open, companies on the wait list will receive priority access to any booths that may become available and additional opportunities.

Exhibitors participating in the Inspire 2026 trade show can view important documents and resources on this page or through the Exhibitor Portal. Please carefully review the full Exhibitor Terms and Conditions.

2026 EXHIBITORS
2026 Exhibitors
What's included with a trade show booth?

  • 6 ft skirted table with two (2) chairs
  • Waste bin
  • WiFi
  • Each 10’ x 10’ exhibit space will receive two complimentary booth representative
    registrations.
    • Additional preregistered booth representative registrations will be $350, and
      booth representatives registered on-site will be charged $400.
  • All exhibitors can expect to receive a preregistration attendee list shared with the company’s main booth contact four weeks prior to the conference, and a full post-conference attendee list shared shortly after the event.


EXHIBITOR KIT

Freeman is our full-service contractor and can provide all aspects of service for exhibitors. Please note the items above for what is included with your booth. This year's exhibit hall is carpeted.

EXHIBITOR KIT       


MATERIAL HANDLING RATES
Material handling starts when Freeman accepts freight from your delivering freight carrier. Material Handling (sometimes called “drayage”) refers to the handling of your freight from receipt at the advanced warehouse or event site dock to its delivery to your booth. These rates are information only. Material handling charges will be assessed when shipment is received. Visit the freeman's website for a material handling estimate calculator.  

MATERIAL HANDLING RATES


PROHIBITED ITEMS
The following items are strictly prohibited on the trade show floor.  
  • Outside food and drinks
    • Exhibitors must order food and drinks from the hotel, and can do so by clicking here
    • Note: For any coffee service (or similar), this is meant to showcase what a brand can provide, not to serve an entire group. Prior approval is required for any brand conflicts.
  • Alcohol (to be served or consumed)
    • Bottles for prize giveaways are allowed
  • Live animals
  • Pop up tents 
    • Pool umbrellas are allowed (Please have fabric and material specifications available)
  • Fogger equipment or flashing lights
  • Vehicles are allowed, but require prior authorization and permitting with specifications shared at least 45-30 days before the show.
    • Note: Hybrid vehicles are allowed, but electric vehicles are strictly prohibited.

ADDITIONAL RESOURCES
SAFETY CHECKLIST    RULES & REGULATIONS     FIRE DEPARTMENT REGULATIONS




Lead Retrieval

Lead retrieval services are available for purchase. Exhibitors can browse and purchase any of the available lead retrieval options by clicking the button below. 
LEAD RETRIEVAL



SUPPLIER HOSTED MEETINGS & EVENTS

Looking to plan your own event or meeting during the conference at Disney's Coronado Springs? Please complete the association's Meeting & Event Request Form for approval to get connected with the venue to start planning. Any off-property events do not require approval, however please plan accordingly based on this year’s approved event times below.

APPROVED CLIENT EVENT TIMES

  • Tuesday 10/13: Any time
  • Wednesday 10/14: 11 a.m. - 6 p.m.
  • Thursday 10/15: 6 p.m. - 11:59 p.m.
  • Friday 10/16: 10 p.m. - 11:59 p.m.

MEETING & REQUEST FORM


FAA CODE OF CONDUCT: By participating in the event, you agree to the terms outlined in the FAA Code of Conduct which applies to all FAA hosted events. Please review the Code of Conduct here.